Assistant F - M H/F - 41

Req ID:505148

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role
You'll play a key role in supporting our executive HR & D&IS team in the Europe Region and ensuring smooth operations within the office. Day-to-day, you'll work closely with teams across the business (such as communications and internal departments), manage administrative tasks, and contribute to the planning and execution of events and meetings, and much more.

Your responsabilities:

Managing the 2 Europe VP's agenda
Coordinating travels, accommodations, and expense reports for them
Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
Organising and managing internal events, meetings, and logistics
Occasional support for the central D&IS team and/or new arrivals (supplies, assistance with Concur, meeting rooms).
Coordination with local assistants in the countries, as well as with the Leadership Team assistants and the Managing Directors (MDs).
Organisation of team meetings and communications.
Maintaining effective data management and filing systems
Handling confidential information with discretion and professionalism
Support on transversal HR missions (working with the central HR team)

Monthly reporting (mandatory trainings, railway safety, training KPIs, DEI)
Occasional reporting (continuous dialogue, specific trainings, MyVoice)
Organisation of EU HR Induction calls (invitations, coordination of speakers' slides)
Support for People Review Europe presentations (once a year)
Purchase requests (around ten per year)

Educational & Experience requirements:

Bachelor level preferred
5+ years' related administrative experience
Fluent in English
Proficiency in MS Office with expertise in Word, PowerPoint and Excel
Excellent in verbal/written business correspondence in both French & English

Competencies & Skills

Ability to be dependable by prioritizing, Teamwork and collaboration skills,
Resourceful & possess strong interpersonal skills,
Reliable, committed and able to perform duties involving confidential and sensitive information as well as maintain confidentiality at all times,
Adept at problem-solving, including being able to identify & resolve issues in a timely manner,
Communication skills both written and verbal with employees, executive team and in group presentations and meetings,
Planning and organizing skills with efficient time management,
Ability to effectively read and interpret information, present numerical data in a resourceful manner,
Good analytic skills, Accuracy and ability to monitor work for quality

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.